Privacy Policy

*Effective Date:* 27/02/2026
*Last Updated:* 27/02/2026

1. Introduction

Sanctum Academy (“School,” “we,” “our,” or “us”) is committed to protecting the privacy and security of students, parents, staff, and website visitors.

This Privacy Policy explains how we collect, use, store, process, and protect personal information through our website, school systems, digital portals, and related services.

By using our website or submitting information to the School, you agree to the practices described in this Policy.

2. Information We Collect

We may collect the following categories of information:

#A. Student Information

* Full name
* Class and section
* Academic performance records
* Attendance data
* Assessment results
* Behavioral or performance notes
* Transport information

#B. Parent / Guardian Information

* Name
* Contact number
* Email address
* Residential address
* Identification documents (where required for admission)

#C. Staff Information

* Professional contact details
* Employment-related academic or evaluation data

#D. Website Usage Information

* IP address
* Browser type
* Device information
* Access times
* Pages visited

#E. Complaint & Communication Data

* Complaint descriptions
* Submitted remarks
* Email communications
* Administrative responses

3. How We Collect Information

Information is collected through:

* Admission forms
* Online registration forms
* Complaint submission systems
* Fee and transport tracking portals
* Academic evaluation systems
* Email communications
* Website analytics tools

Information may be collected directly from parents/guardians or through authorized school staff.

4. Purpose of Data Collection

We collect and process data for legitimate educational and administrative purposes, including:

* Student admission and enrollment
* Academic assessment and report generation
* Communication with parents and guardians
* Complaint resolution
* Fee management and financial records
* Transport coordination
* Regulatory compliance
* Internal performance monitoring
* School safety and administrative management

We do not use student data for commercial advertising purposes.

5. Legal Basis for Processing

Personal data is processed based on:

* Parental consent
* Contractual necessity (school enrollment agreement)
* Compliance with applicable education regulations
* Legitimate institutional interests

6. Data Sharing and Disclosure

Sanctum Academy does not sell personal data.

Data may be shared only when necessary with:

* Authorized school administrators
* Teachers and academic staff
* Government or regulatory authorities (if legally required)
* Payment processors
* Cloud service providers supporting school systems
* IT service providers maintaining school infrastructure

All third-party service providers are required to maintain confidentiality and data protection standards.

7. Data Storage and Security

We implement reasonable technical and organizational safeguards, including:

* Restricted access controls
* Password-protected systems
* Secure cloud storage
* Role-based administrative access
* Monitoring of system activity

Despite safeguards, no digital system is completely immune from risk. Users are responsible for maintaining confidentiality of login credentials.

8. Data Retention

We retain student and parent information:

* For the duration of enrollment
* As required by educational regulations
* For archival academic record purposes
* As required for legal or compliance reasons

After retention requirements are fulfilled, data may be securely archived or deleted.

9. Children’s Privacy

We collect student information strictly for educational purposes.

Children’s data is processed under parental or guardian authorization. We do not knowingly collect information from minors for non-educational purposes.

10. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to:

* Improve user experience
* Monitor website performance
* Analyze traffic patterns

Users may disable cookies through browser settings, though certain features may not function properly.

11. User Rights

Subject to applicable laws, parents and guardians may have the right to:

* Access student records
* Request correction of inaccurate information
* Request clarification on data usage
* Withdraw consent where legally permissible

Requests must be submitted formally to the School Administration.

12. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of external platforms.

Users should review the privacy policies of any external sites accessed.

13. International Data Transfers

If cloud-based services are used, data may be processed on secure servers located outside the local jurisdiction. Such processing will comply with applicable data protection standards.

14. Updates to This Policy

Sanctum Academy reserves the right to update this Privacy Policy at any time.

Revisions will be reflected with an updated “Last Updated” date. Continued use of the website constitutes acceptance of the updated policy.

15. Contact Information

Sanctum Academy
[Delhi Road, Amer, Jaipur, Rajasthan, 302028
sanctum.academy@gmail.com
+91 9413564248

For privacy-related concerns or data requests, contact the School Administration directly.

*By using our website and services, you acknowledge that you have read and understood this Privacy Policy.*